Design your workplace to reduce your stress level
Did you know that whenever your brain sees excess clutter, both digital and physical, it becomes distracted as it tries to process an abundance of information. This leads to stress, poor eating habits and a lower level of productivity. Luckily, there are several cost effective and relatively simple things you can do to increase your work productivity right away Organising your workspace can help to alleviate work-stress and keep you focused on the task at hand.
1. Reduce Digital Clutter
Digital clutter can cause the brain to lose its ability to focus as it tries to process a multitude of different things. It can also lead to stress that is not necessary, and a stress we have control over. For example, you may feel a slight headache every time you open your email inbox to see that you have 3 new emails in the inbox section and 200 new emails in the spam section. Therefore, reducing digital clutter is key to improving work productivity. Some things that can help and you can try are:
- Turn off phone notifications while at work.
- Tag unwanted mail as spam and clean your spam folder at least once per day.
- Reduce social media usage and consider creating blocks of time when you go on social media
- Eliminate duplicate folders and files on your phone and PC.
2. Clean your desk every day
Most people would agree that they tend to clean their desk every week or every other week. The problem with this is that overtime, this inconsistent cleaning routine can cause you to stop doing it. Therefore, it would be advantageous for you to get into the habit of doing it daily, as opposed to weekly.
3. Go paperless when you can
Paper can become messy and get overwhelming very quickly. Taking time each day to scan and digitally file papers can make a huge difference in making your work area clutter free. Most printers have a scan function and there are some really good phone apps as well to scan documents. Keeping files in the cloud is a great way to keep your desk clean and organized and your brain less distracted.
4. Clean Up Your Office Space
The first and foremost thing you should do is to purge your office space. This entails shredding, donating and getting rid of anything that does not contribute to your level of productivity. The key thing to remember when it comes to this is to focus on one category at a time. For example, start with files, then move to furniture. There is no right way to file your files, the key is to just do it!
5. Working from home
Many of us have transitioned to home office during the pandemic and some of us may continue to work from home part time in to the future. Whether you work from an office, or a home office, creating a decluttered space is important to reduce stress. Your home may need a slight transformation to include a home office which means you may need some extra storage space for the furniture you had in that room or space where you now have your home office. Keeping your items close at hand at a convenient and secure storage facility will further reduce your stress!